DG 1.01pr - Data Governance Committee Charter :
Edmonds Community College's decision to establish a formal Data Governance Committee (DGC) reflects shared understanding that timely access to meaningful information is essential to the college's educational mission. Deriving insight from data is the heart of analytics, and the purpose of the DGC is to support student success and institutional effectiveness.
The purpose of the Data Governance Committee is to establish the priorities and mechanisms for sharing, developing, and managing Edmonds CC data resources. These include data itself; metrics derived from data; data storage and retrieval systems; data-delivery platforms and tools; and the many college systems and processes that support these resources. In fulfilling its charge, the DGC will address strategic and operational issues across four broad domains: (1) data use/reporting, (2) data quality, (3) data flow/availability, and (4) data access/security. The DGC will engage in activities that include providing appropriate access; resolving conflicts; developing policy; raising awareness; and educating the college about data. In all of these activities, the DGC will work to maximize value from the college's data and analytic resources, minimize inefficiencies, and mitigate between the necessity for data access and privacy.
1.0 Committee appointments
Members of Data Governance Committee are role based, and positions are approved by the President of the college. These appointments are Data Stewards representing key functional and technical areas of the college. Replacements/substitutions are made at the discretion of the President.
The Committee has two co-chairs: The Executive Director of Information Technology and eLearning, and the Senior Executive Director of Institutional Effectiveness and Grants.
1.1 Member roles/responsibilities
A core principle of data governance is that data crosses division and departmental boundaries, and belongs to no single office or individual. Individuals and offices serve as stewards of data that belong to the college. A central requirement for service on DGC is an active commitment to represent the broad interests of the college as a whole. Members are expected to contribute expertise and wisdom from their functional/technical areas of practice, and to work beyond divisional interests in service of larger college goals for the use and management of data. In addition, members will be the key points of contact about data governance for their functional areas. This role entails sharing relevant information and updates from the DGC and seeking input from colleagues and supervisors, as appropriate, on key data policy and data governance issues. Members will attend DGC meetings on a regular basis and, periodically, take on work assignments and participate in committee activities that extend beyond formal meeting times. These activities will be regarded as part of committee members' official job duties and supervisors will allow sufficient time for their DGC members to complete committee work and related assignments.
1.2 Committee activities and responsibilities