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Edmonds Community College    
 
    
 
  Oct 16, 2017
 
Policy Management
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BOT 2.01pr - Board Job Description : Procedure


SUMMARY/SCOPE
The Board Job Description establishes the duties imposed by the laws of the State of Washington and the rules and regulations of the State Board for Community and Technical Colleges.

DESCRIPTION
Procedure for Board policy BOT 2.0 Board Job Description, and role of Chair.

PROCEDURE DETAILS
The Board of Trustees will conduct both individual and Board evaluations on an annual basis, prior to October 1 of each year.

The contract that establishes the formal relationship between the Board of Trustees and college Foundation Board of Directors shall be reviewed a minimum of once every three (3) years, and as time permits annually at the Board’s yearly summer study session. 

The Board will complete the tenure review and approval of tenure track probationers prior to the end of her/his eighth quarter in the tenure track process. An annual summary will be provided from the Executive Vice President for Instruction to the Board on the progress of the probationers. The Board may meet in Executive Session to make inquiries of, including but not limited to, administrators, Appointment Review Committee, and/or probationer. If a probationer’s Appointment Review Committee wishes to request a fourth year in the tenure track process for the probationer, the Board of Trustees may consider this request per RCW 28B.50.852.

The President shall provide quarterly updates to the Board if there are pending litigation matters.

All collective bargaining agreements shall be reviewed by the assigned Assistant Attorney General prior to being presented to the Board of Trustees for their review and approval.

The procedures and recommending process for the naming of buildings, places, and landscapes will be detailed in FAO 7.01pr. The process will include a recommendation from President’s Cabinet to the Board of Trustees for their review and approval.

Chair’s Role

This procedure establishes the specific duties and expectations for the individual serving as Board Chair.

Duties include:

  • Preside at each regular or special meeting of the Board of Trustees; sign all official documents recording the actions of the Board; review the agenda prepared for each meeting; retain full rights to make motions, participate in discussion, and vote.
  • Act as the primary link between the President and the Board. Confer with the President between Board meetings and communicate with other Board members, as necessary.
  • Represent the Board to outside parties in announcing board-approved positions.
  • Ensure that the Board conducts an annual performance appraisal of the President.
  • Ensure that the Board performs monitoring processes and an annual evaluation of its own performance.

Expectations include:

  • Meeting content will focus on those issues which, according to Board policy, clearly belong to the Board to decide or examine.
  • Deliberation will be fair, open, and thorough, but also efficient, timely, orderly, and relevant.


GLOSSARY TERMS
Board of Trustee(s)

RELATED POLICIES AND PROCEDURES
BOT 2.0 Board Job Description

FAO 7.01pr Naming Buildings and Facility Structures: Procedure (to be added)

SOURCE INFORMATION
(was) B 3.3 Board Job Description

(was) B 3.4 Chairperson’s Role

RCW 28B.50.852 Faculty tenure—Rules and regulations—Award of faculty tenure—Maximum probationary period.

CONTENT OWNER. The primary responsibility for this policy belongs to:
President’s Office, Secretary of the Board of Trustees

PRIMARY CONTENT CONTRIBUTOR (Director/Dean)
President’s Office, Secretary of the Board of Trustees

REVIEW PERIOD
Three years. Requires President consulting with the Board of Trustees Chair on changes made.

REVIEW HISTORY
2017-Sep 14  Minor Edit

2017-Feb 09  Revised by Board Resolution 17-2-1

2016-Sep 08  Revised by Board Resolution 16-9-1

2014-May 08  Revised by Board Resolution 14-5-1

2011-May 12  Revised by Board Resolution 11-5-2

2006-Dec 08  Minor Edit 

2006-Sep 15  Revised by Board Resolution 06-9-1

2001-May  Approved B 3.3 

2001-May  Approved B 3.4



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