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Edmonds Community College    
 
    
 
  Nov 23, 2017
 
Policy Management
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BOT 5.01pr - Board Civility and Respect : Procedure


SUMMARY/SCOPE
Procedure for Board policy BOT 5.0 Board Civility and Respect.

DESCRIPTION
This procedure establishes the expectations of how the Board will conduct its meetings and interactions with students, employees, and community members.

PROCEDURE DETAILS
Civility and Respect Standards for Trustees & Members of the Edmonds CC Community:

Trustees or speakers before the Board will not engage in behavior which embarrasses, intimidates, humiliates, or offends others—or which a reasonable person would find embarrassing, offensive, or humiliating. Honest feedback on agenda items can be communicated in a manner that maintains the dignity of the individual yet identifies serious concerns with performance or conduct. Examples of inappropriate behaviors may include but are not limited to:

  • Screaming or yelling.
  • Sarcasm with an apparent intent to humiliate.
  • Arrogance or condescending behaviors or comments.
  • Insubordination.
  • Retaliatory actions.
  • Use of email, behaviors, or comments that publicly offend, degrade, or humiliate members of the college community.

Trustees are expected to display and engage in respectful and collaborative behavior, including but not limited to:

  • Supporting a decision once it has been made and moving forward.
  • Listening attentively and seeking to understand one another’s perspectives.
  • Providing adequate information prior to Trustee meetings – no “blind-siding.”
  • Refraining from interrupting a speaker.

Individuals giving presentations or making public comments at Trustee meetings shall conform to the Civility and Respect Standards described above and shall adhere to the guidelines below:

Presentation Guidelines for Trustee Meetings:

  • Presenters may not promote or oppose any candidate for public office or any ballot proposition.
  • Presenters may not use this time to advertise. 
  • Speakers who disturb the orderly conduct of the meeting may forfeit their right to address the Board and be asked to leave the Trustee meeting.
  • Meetings will be conducted in accord with Edmonds Community College’s Board policy BOT 1.0 - Board of Trustees Bylaws.

Public Comment Process:

To speak at a regular trustee meeting:

  • The Public Comment period is reserved for testimony from the audience.
  • Individuals shall write their names on the sign-in sheet on the table at the entrance of the boardroom no later than fifteen (15) minutes prior to the beginning of the Trustee meeting. The Board Chair will allocate an appropriate amount of time for the Public Comment agenda item.
  • Individuals shall identify on the sign-in sheet their affiliation with the college, list the topic they will address, and declare whether they wish to speak or not speak during the public forum.
  • Individuals should not duplicate public statements previously given, in order to ensure as many individuals as possible have an opportunity to give comments to the Trustees.
  • Based upon the number of individuals who have signed up to speak, the Board Chair will allocate the amount of time for Public Comment, and will announce the duration of the Public Comment period at each meeting at the beginning of the meeting.
  • Comments should be limited to three (3) minutes per speaker, unless otherwise announced by the Board Chair.
  • Speakers may address the Trustees once during the Public Comment period, unless otherwise indicated by the Board Chair.
  • The Board Chair or presiding officer will begin the Public Comment period by calling names from the sign-in sheet. An individual who wishes to speak and who did not place his or her name on the sign-in sheet may approach the podium after those who have signed up have spoken. The Board Chair shall determine if any more individuals may offer public comment at this time.
  • Each individual shall approach the podium and identify his or her affiliation with the college (e.g. whether a student, employee, or community member) and state his or her position with respect to the topic(s) to be addressed. Individuals shall address all remarks to the Trustees as a whole.


GLOSSARY TERMS
Board of Trustee(s)

RELATED POLICIES AND PROCEDURES
BOT 5.0 Board Civility and Respect

BOT 1.0 Board of Trustees Bylaws

SOURCE INFORMATION
(was) B 3.7 Trustees’ Civility and Respect Policy

CONTENT OWNER. The primary responsibility for this policy belongs to:
President’s Office, Secretary of the Board of Trustees

PRIMARY CONTENT CONTRIBUTOR (Director/Dean)
President’s Office, Secretary of the Board of Trustees

REVIEW PERIOD
Three years. Requires President consulting with the Board of Trustees Chair on changes made.

REVIEW HISTORY
2017-Feb 09  Revised by Board Resolution 17-2-1

2011-May 12  Revised by Board Resolution 11-5-3

2010-Nov 09  Approved by Board Resolution 10-11-A



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