HR 3.01pr - Tuition and Fees Waiver Procedures for Eligible Employees :
PROCEDURE DETAILS
I. COURSES AVAILABLE
All courses, with the exception of community service courses, courses subject to the terms of a contractual arrangement, self-support courses, or any courses designated as ineligible for the tuition waiver in the course catalog, offered by Edmonds Community College shall be available for eligible employees and other eligible personnel on a space-available basis only. Employees on administrative leave or inactive employees are not eligible for the tuition waiver. Courses offered through a contractual arrangement with other agencies or business organizations will only be available for this tuition waiver program if the contract so permits. No additional course sections shall be created by enrollment generated by the application of this procedure.
II. ENROLLMENT INFORMATION
Enrollment information on eligible employees and other personnel enrolled on a space-available basis shall be maintained separately from other enrollment information and shall not be included in official enrollment reports, nor shall persons enrolled pursuant to the provisions of this section be considered in any enrollment statistics which would affect budgetary determinations. Computation of enrollment levels, student-faculty ratios, or other similar enrollment related statistics must exclude student credit hours generated by enrollments for which waivers have been granted under this procedure.
III. ENROLLMENT PROCEDURE FOR ELIGIBLE EDMONDS CC EMPLOYEES
A. The participating eligible employee must fill out the Employee Tuition Waiver Request and follow the requisite steps as instructed.
B. Participating eligible employees should check with the Enrollment Services Office for the required registration dates.
IV. ENROLLMENT PROCEDURE FOR OTHER ELIGIBLE PERSONNEL
Other eligible personnel should contact the Enrollment Services Office at Edmonds Community College for current application procedures. At a minimum, they need to obtain employment verification from their Human Resources Office. They must also pay fees as described in section VII of this policy.
V. GUARANTEED ENROLLMENT
Employees wishing to guarantee enrollment in a course must enroll and pay full tuition. Employees guaranteeing enrollment may not drop the course for subsequent enrollment on a space-available basis.
VI. REGISTRATION AND OTHER FEES
Eligible employees and other eligible personnel enrolling in courses on a space-available basis will be required to pay a registration processing fee and other applicable fees each quarter registered, regardless of the number of courses/units taken that quarter. The fee does not apply to self-support classes.
Special fees in addition to the registration processing and other fees shall also be charged if they are normally charged for the course.
VII. NUMBER OF UNITS
Eligible employees are limited to a maximum of ten (10) units/quarter under the tuition waiver.
VIII. RELEASED TIME FOR EDMONDS COMMUNITY COLLEGE EMPLOYEES
Normally, employees shall take classes during non-working hours. Edmonds Community College employees may be allowed released time to take one class per quarter that relates to the employee’s work assignment during working hours, with prior approval of the employee’s supervisor. Employees shall be granted released time only if the course is recommended by the employee’s supervisor as a means of improving work experience or achieving unique requirements of their particular position. Employees who are allowed to take other classes during working hours are expected to re-arrange work schedules with approval from the supervisor in order to complete a normal workday during this time. Supervisors of eligible classified employees whose work schedules are changed to accommodate classes must notify Human Resources to ensure compliance with classified work schedule rules and document schedule changes, as necessary.
GLOSSARY TERMS
Eligible Employees: an Edmonds Community College employee, as defined in RCW 28B.15.558, Section (2)(a),(b) and (d). Employees on administrative leave or inactive employees are not considered “eligible” employees.
Other Eligible Personnel: state employees, as defined in subsection (2) of RCW 28B.15.558, teachers and other certificated instructional staff defined under subsection (3) of RCW 28B.15.558, and K-12 classified staff defined under subsection (4) of RCW 28B.15.558.
Space-available: space-available is limited to the available seating on a course-by-course basis.
RELATED POLICIES AND PROCEDURES
HR 3.0 Tuition and Fees Waiver for Eligible Employees
SOURCE INFORMATION
Employee Tuition Waiver Request
RCW 28B.15.558 Waiver of tuition and fees for state employees and educational employees.
CONTENT OWNER. The primary responsibility for this policy belongs to:
Associate Vice President for Human Resources
PRIMARY CONTENT CONTRIBUTOR (Director/Dean)
Associate Vice President for Human Resources
REVIEW PERIOD
Three years.
REVIEW HISTORY
2017-Aug 21 Amended and approved by President’s Cabinet
2003-Jul Updated for editing changes
1998-Jun Amended
1996-May Amended
1990-Nov 19 Amended
1989-Apr 17 Approval and first amendment
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