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Edmonds Community College    
 
    
 
  Dec 18, 2017
 
Policy Management
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SS 8.01pr - Absence for Reasons of Faith or Conscience : Student Requests for


SUMMARY/SCOPE
Pursuant to RCW 1.16.050, Edmonds Community College has set forth the following procedure for students to request an absence for reasons of faith or conscience.

DESCRIPTION
Each absence/holiday taken under this policy must be taken as a whole day, i.e. the day may not be divided into hours and taken piecemeal.  These two days of excused absences are in addition to State legal holidays that the college recognizes.

PROCEDURE DETAILS
  • Students must coordinate an absence with the Office of the Vice President for Student Services at least two-weeks prior to the desired absence.  All requests for authorized absences under this policy must be in writing and contain a concise explanation of how the requested absence/holiday is related to a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization.
  • All absences under this policy must be approved by the Office of the Vice President for Student Services in advance of the absence. The college will not authorize an absence for a student after the absence occurs unless warranted by compelling circumstances.
  • The Office of the Vice President for Student Services will provide the student with a document verifying the date of the approved absence and further instructions.  In order to ensure that their absence does not negatively affect their grades, the student must comply with directions for notifying their instructors of their upcoming authorized absence.  The student is solely responsible for ensuring the documentation authorizing the absence is provided to each of the instructors whose classes or assignments will be affected by the absence.
  • After the instructor is notified by the student of an upcoming absence, the instructor will determine what adjustments, if any, will need to be made to the student’s scheduled course work or assignments.  The instructor shall inform the student of these adjustments within three business days of receiving the student’s notification.
  •  If the student’s desired absence date is on a day when a test was scheduled or an assignment was due, the instructor may require that the student take the test or submit the assignment before or after the regularly scheduled date.
  • Regardless of the instructor’s class expectations or grading policies, absences authorized under this policy shall not adversely impact a student’s grade.
  • If a student fails to notify any of their instructors of an authorized absence (as directed by the Office of the Vice President for Student Services), the instructor is not obligated to make any accommodations for the student’s absence or treat the absence as authorized under this policy or the law.


RELATED POLICIES AND PROCEDURES
SS 8.0 - Absence for Reasons of Faith or Conscience, Student

SOURCE INFORMATION
RCW 1.16.050(3) Legal holidays and”legislatively recognized days

CONTENT OWNER. The primary responsibility for this policy belongs to:
Vice President for Student Services

PRIMARY CONTENT CONTRIBUTOR (Director/Dean)
Vice President for Student Services

REVIEW PERIOD
3 Years

REVIEW HISTORY
New Procedure as of 3/2/2015



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