SS 4.01pr - Student Records-FERPA : Release of Student Information

• WAC 132Y-126-001 Purpose    
• WAC 132Y-126-002 Release of Information   
• WAC 132Y-126-003 Educational Records Limitations  
• WAC 132Y-126-004 Exceptions   
• WAC 132Y-126-005 Amendment of Educational Records   
• WAC 132Y-126-006 Fee Schedule   
• WAC 132Y-126-007 Disclosure Record 
• WAC 132Y-126-008 Procedural Forms 

The college complies with the federal Family Educational Rights and Privacy Act (FERPA). We do not release or disclose the contents of students’ educational records without written consent. An academic record includes, but is not limited to the following:

• Admission and Registration Records
• Transcript Information
• Financial Aid Records
• Disciplinary Records
• Tuition Amounts
• College ID Number

Exceptions

The law allows the release of directory information without student consent under some circumstances. These circumstances include:

• school officials with legitimate educational interest;
• other schools to which a student is transferring;
• specified officials for audit or evaluation purposes;
• appropriate parties in connection with financial aid to a student;
• organizations conducting certain studies for or on behalf of the school;
• accrediting organizations;
• to comply with a judicial order or lawfully issued subpoena;
• appropriate officials in cases of health and safety emergencies; and
• state and local authorities, within a juvenile justice system, pursuant to specific state law.

Contact information and age is also released to Military Recruiters as required under the Solomon Act.

Directory Information

Directory Information includes the following:

• Student name
• Major field of study
• Enrollment status (full-time or part-time)
• Dates of attendance
• Participation in officially recognized sports
• Degrees or certificates earned
• Term degree or certificate awarded
• Honors

Edmonds College students have the right to:

• Block the release of directory information;
• Inspect educational records;
• Request a copy of educational records;
• Ask that a correction be made to educational records if the student believes the information contained in the records is incorrect.

Restricting Directory Information

Students may restrict the release of directory information via any one of the following methods listed on the student records website. 

Forms

The following forms pertain to release of educational records. They can also be found under Forms in the menu to the right on the Enrollment Services webpage.

• FERPA – Release of Records, Student Form
• FERPA – Release of Records, Parent Form
• Disclosure of Directory Information Form (see “Restricting Directory Information” above for directions to modify this from within ctcLink without the need for a form)

FERPA Resources for Parents, Families, and Friends

• FERPA for Parents and Eligible Students

• What FERPA Means for You and Your College Student

WAC 132Y-126-001 Purpose    

WAC 132Y-126-002 Release of Information   

WAC 132Y-126-003 Educational Records Limitations  

WAC 132Y-126-004 Exceptions   

WAC 132Y-126-005 Amendment of Educational Records   

WAC 132Y-126-006 Fee Schedule   

WAC 132Y-126-007 Disclosure Record 

WAC 132Y-126-008 Procedural Forms 

CONTENT OWNER. The primary responsibility for this policy belongs to:
Vice President for Enrollment and Student Services

REVIEW PERIOD
Three years. Requires President’s Leadership Team approval.

REVIEW HISTORY
2024-Feb 01  Revised and approved by President’s Leadership Team

2015-Dec 16  Revisions approved by President’s Cabinet 

2008-Aug 25  Minor revisions

1993-Jun 09  Revised