Policy Management 
    
    Oct 22, 2018  
Policy Management
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FIN 2.0 - Cash Disbursement :


SUMMARY/SCOPE
The Cash Disbursement policy details the authority by which state employees may purchase goods and services.

DESCRIPTION
Edmonds Community College is granted its purchasing authority in RCW 43.19, which allows goods and services to be purchased for the operation of the college.

The Department of Enterprise Services (DES) provides purchasing training courses which comply with the Procurement Reform Law, RCW 39.26.110, that requires all state employees who are responsible for developing, executing, or managing procurements or contracts to be trained and knowledgeable of procurement laws.

All disbursements need to be approved by DES trained budget authorities, and pre-audited by Business Office personnel, before funds are released. All staff will follow the Direct Buy and Bid procedures required for federal, state, and local funds.

The procurement requirements safeguard our public resources, ensure valid and allowable costs, assist in fraud prevention, and provide a framework of reliability to our financial statement reporting.

SOURCE INFORMATION
RCW 43.19 Department of Enterprise Services

RCW 39.26.110 Training

CONTENT OWNER. The primary responsibility for this policy belongs to:
Vice President for Finance and Operations

PRIMARY CONTENT CONTRIBUTOR (Director/Dean)
Director of Finance

REVIEW PERIOD
Three years.

REVIEW HISTORY
2016-May 11  Approved by President’s Cabinet

2015-May 06  Created



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