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Edmonds Community College    
  Nov 23, 2017
Policy Management
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FIN 2.0 - Cash Disbursement :

The Cash Disbursement policy details the authority by which state employees may purchase goods and services.

Edmonds Community College is granted its purchasing authority in RCW 43.19, which allows goods and services to be purchased for the operation of the college.

The Department of Enterprise Services (DES) provides purchasing training courses which comply with the Procurement Reform Law, RCW 39.26.110, that requires all state employees who are responsible for developing, executing, or managing procurements or contracts to be trained and knowledgeable of procurement laws.

All disbursements need to be approved by DES trained budget authorities, and pre-audited by Business Office personnel, before funds are released. All staff will follow the Direct Buy and Bid procedures required for federal, state, and local funds.

The procurement requirements safeguard our public resources, ensure valid and allowable costs, assist in fraud prevention, and provide a framework of reliability to our financial statement reporting.

RCW 43.19 Department of Enterprise Services

RCW 39.26.110 Training

CONTENT OWNER. The primary responsibility for this policy belongs to:
Vice President for Finance and Operations

Director of Finance

Three years.

2016-May 11  Approved by President’s Cabinet

2015-May 06  Created

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