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Edmonds Community College    
 
    
 
  Dec 18, 2017
 
Policy Management
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BOT 1.0 - Board of Trustees Bylaws :


SUMMARY/SCOPE
The Board of Trustees Bylaws establish the role and scope of the Trustee’s position.

DESCRIPTION
The Edmonds Community College Board of Trustees shall follow the laws of the State of Washington, including the rules and regulations of the State Board for Community and Technical Colleges.

SECTION 1.  OFFICERS AND DUTIES 

The Edmonds Community College Board of Trustees shall have the following officer positions: Chair, Vice Chair, Secretary, and Treasurer.

The Chair shall preside at each regular or special meeting of the Board of Trustees, sign all legal documents recording actions of the Board, and review the agenda prepared for each meeting of the Board. 

The Vice Chair shall act as Chair of the Board of Trustees in the absence of the Chair.

The President of the community college district shall serve as Secretary of the Board of Trustees. The Secretary shall keep the official seal of the Board and maintain all records of meetings and other official actions of the Board. 

The Board of Trustees shall appoint as Treasurer the Edmonds Community College Vice President for Finance and Operations to serve as the financial officer of the Board (RCW 28B.50.142).

Legal authority is vested in the Board of Trustees and may be exercised only by formal action of the Board taken in regular or special meetings. No individual member of the Board may act on behalf of the Board unless specifically instructed by action of the Board.

SECTION 2.  MEETINGS

The Board of Trustees shall hold a minimum of six (6) regular meetings and four (4) study sessions each year. The day of the month, time, and place for the regular meetings and study sessions shall be set at the first fall meeting. 

The Board of Trustees may convene as a committee of the whole in executive session whenever it is deemed necessary and in the interest of the district for the purpose of discussing matters permitted by the Open Public Meetings Act (RCW 42.30.110). 

Three (3) members of the Board of Trustees shall constitute a quorum and no action shall be taken by less than a majority of the Board members (RCW 28B.50.130). 

Meetings of the Board of Trustees shall be held in accordance with RCW 42.30.030, Meetings Declared Open and Public.

SECTION 3.  OFFICE

The Board of Trustees shall maintain an office at 6600 196th Street Southwest, Lynnwood, Washington, where all regular meetings shall be held unless otherwise announced and all records, minutes, and the official college seal shall be kept. The mailing address is 20000 ‑ 68th Avenue West, Lynnwood, Washington 98036.

SECTION 4.  PARLIAMENTARY AUTHORITY

In questions of parliamentary procedure, the actions and meetings of the Board of Trustees shall be conducted according to the most recent revision of Robert’s Rules of Order, unless specified otherwise by State law, rules and regulations of the State Board for Community and Technical Colleges, or these bylaws.

SECTION 5.  ADVISORY REPRESENTATIVES TO THE BOARD OF TRUSTEES

The Board of Trustees hereby establishes the position of advisory representative to the Board of Trustees, hereinafter referred to as “advisory representative.” There shall be three (3) advisory representatives selected by their respective associations as follows: 

A. The representative of the faculty union. 

B. The representative of the Associated Students of Edmonds Community College. 

C. The representative of the classified union. 

GLOSSARY TERMS
Board of Trustee(s)

RELATED POLICIES AND PROCEDURES
BOT 1.01pr Board of Trustees Bylaws: Procedure

SOURCE INFORMATION
(was) B 3.2 Board of Trustees Bylaws

RCW 28B.50.142 Treasurer of board-Duties-Bond.

RCW 42.30.110 Executive sessions.

RCW 28B.50.130 Boards of trustees-Bylaws, rules, and regulations-Chair and vice chair-Terms-Quorum.

RCW 42.30.030 Meetings declared open and public.

CONTENT OWNER. The primary responsibility for this policy belongs to:
President’s Office, Secretary of the Board of Trustees

PRIMARY CONTENT CONTRIBUTOR (Director/Dean)
President’s Office, Secretary of the Board of Trustees

REVIEW PERIOD
Three years. Requires President’s recommendation to the Board of Trustees.

REVIEW HISTORY
2017-Feb 09  Revised by Board Resolution 17-2-1

2014-May 08  Revised by Board Resolution 14-5-1

2007-Jan 11  Revised 

2002-Sep 19  Revised

2002-Aug  Approved B 3.2



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